Help with registration

We are frequently asked these quesions.

Registering a company or organisation

Use the registration form on our website to prepare the registration of your sole proprietorship online. To do this, log in with DigiD. Complete the form completely. Check the overview with your details. Have you completed everything 100%? Then make an appointment online at a KVK office of your choice to finalise your registration.

Appointment

You plan the date, time, and location yourself. You can schedule an appointment up to 8 weeks in advance. You will receive confirmation by email. Carefully save this confirmation.

Plan an appointment on time. Most KVK locations are often busy, so you may not always be able to make an appointment within a week.

Additional supporting documents

Is your visiting address not the same as your private address? Then provide one of the following documents as proof that you may use this address as your business address:

  • a copy of the lease, purchase, or rental contract signed by both parties; or
  • proof from the Land Registry Office (Kadaster); or
  • a declaration of consent.

Are you getting started as a franchisee? Then also bring your signed franchise agreement with you.

Is your private address correct?

The Business Register is linked to the Municipal Personal Records Database (BRP). The private address you provide to us must therefore match the address at which you are registered with the municipality.

Registration fee

A registration fee applies for registering a business with a new KVK number.

Proof of registration

You can immediately request a certified KVK Business Register Extract.

Tax administration (Belastingdienst)

If you register your business, we pass on your details to the Tax Administration. Are you subject to paying VAT? If so, the Tax Administration will send you the turnover tax number and the VAT ID number of your business within 2 weeks of your registration. You will also find these numbers on Mijn Belastingdienst Zakelijk, (in Dutch), the online tax portal for business owners. You can log into that portal via your DigiD or eHerkenning.

Have you not received a response from the Tax Administration after 2 weeks? Call the Tax Information Line (0800 05 43).

You should use the registration forms to register your business. Select Bedrijf (‘Business’), choose a legal form, and follow the steps. Complete the forms as fully as possible. Once you have done this, book an appointment to finalise your registration at one of our offices. You can register at any KVK office in the Netherlands.

Report an additional branch ('nevenvestiging') of your company via our website:

  • Go to Report a change and click 'Report a change' at the top of the page. This takes you to the online Dutch tool.
  • Fill in the company name or the KVK number.
  • Click 'Nieuwe vestiging inschrijven' (register a new branch)
  • Follow the steps and send the details digitally or by post.

Additional documents

Is the visiting address not the same as your private address? In that case, please submit 1 of the following documents as proof that you have permission to use this address as the visiting address for your branch:

  • a copy of the rental or lease contract, signed by both parties; or
  • a supporting document from the 'Kadaster' (Land Registry Office); or
  • a declaration of consent

If you wish to register the branch in English, please submit the pdf Form 9: Company branch. Read more on how to use pdf forms.

Association with full legal capacity

You must visit a notary (in Dutch) to set up a vereniging (association) with full legal capacity. Once it has been set up, the notary usually registers it with the Business Register.

Association with limited legal capacity

You do not have to visit a notary to set up an association with limited legal capacity. It is not compulsory to register such an association with KVK. However, registration is still advisable. Directors are jointly and severally liable, but can limit their liability by registering in the Business Register. After registration, they are liable only if creditors demonstrate that the association has not fulfilled its obligations.

Documents for registering an association with limited legal capacity

Do you want to register an association in the Business Register? You should collect the following documents for an association with limited legal capacity and send them to the KVK's postal address.

  • form 5 (registering a foundation or association);
  • form 22 (registering an executive staff member of a foundation or association);
  • a copy of a valid form of identification for each director;
  • a written copy of the memorandum and articles of association, certified by the board of management, if available (every page initialled and the last page signed by the directors).

Registration forms

All KVK forms.

Confirmation and registration costs

After registration, we will send you a written confirmation and an invoice for the registration fee by post. You can request a certified KVK Business Register Extract immediately.

You must set up a stichting (foundation) with a deed executed before a civil-law notary. Once it is set up, the civil-law notary registers it in the Business Register.

Register the foundation yourself

If you want to register the foundation yourself, gather the following documents and send them to the KVK postal address:

  • A validated copy of the notarial deed of incorporation
  • Form 5: Registering a foundation or association
  • Form 22: Registering an officer of a foundation or association
  • A copy of a valid form of ID for each director

Confirmation and registration fee

After registration, we will send you written confirmation of your registration and an invoice for the registration fee by post. You can apply directly for a certified KVK Business Register Extract.

Use the registration form on our website to prepare your vof registration. Log in using DigiD. Complete the form. Check the overview of your details. Have you filled in everything? Make an appointment online to finalise your registration at a KVK office of your choice. 

Appointment

You plan the date, time, and location yourself. You can schedule an appointment up to 8 weeks in advance. You will receive confirmation by email. Carefully save this confirmation.

Do not wait too long to make your appointment. Most KVK offices are busy, and you may not be able to schedule an appointment within a week. 

UBO register

When you register with the Business Register, you also have to report your UBOs. Use the UBO report preparation to find out who are your vof's UBOs. Fill out form 32. The form states which documents you need to bring to your appointment. 

Personal identification duty

A partner may be a natural person or a Dutch, foreign, or public-law legal entity or partnership (maatschap, vof, or cv). Natural persons need to show a valid proof of identification.  

Additional documents

If the visiting address is not the same as the private address of one of the partners, you need to show 1 of the following documents to prove that you may use this address as your company's visiting address: 

  • a copy of the lease, purchase, or rental contract signed by both parties; or
  • proof from the Land Registry Office (Kadaster); or
  • declaration of consent.

If a vof contract has been drawn up, bring it to the appointment. We register the agreements on the partners' authoritsations in the Business Register. 

Are you getting started as a franchisee? Then also bring your signed franchise agreement with you.

Is your private address correct?

The Business Register is linked to the Personal Records Database (BRP). The private address you provide to us must therefore be the same as the address at which you and the other partners are registered with the municipality.

Registration fee

registration fee applies for registering a business with a new KVK number.

Proof of registration

You can immediately request a certified KVK Business Register Extract.

Tax Administration (Belastingdienst)

If you register your business, we pass on your details to the Tax Administration. Are you subject to paying VAT? If so, the Tax Administration will send you the turnover tax number and the VAT ID number of your business within 2 weeks of your registration. You will also find these numbers on Mijn Belastingdienst Zakelijk (in Dutch), the online tax portal for business owners. You can log into that portal via your DigiD or eHerkenning.

Have you not received a response from the Tax Administration after 2 weeks? Call the Tax Information Line (0800 05 43).

Request eHerkenning for your vof tax returns

You file your turnover tax (VAT) return via the 'Mijn Belastingdienst Zakelijk' business portal. You need eHerkenning for this. You must apply for this from a certified supplier. You have to pay for the application and use of the service. For the income tax return, you do not file a tax return as the vof, but as the individual partners. For this, you use your personal DigiD.

Since 1 July 2008, VvEs must be registered in the Business Register. The civil-law notary will register a newly created VvE for you.

Register a VvE with KVK

If you want to register an owner’s association (VvE) yourself, prepare the following documents:

  • VvE registration form (Form 5 - Registration for a foundation, association or owners' association)
  • VvE officer registration form (Form 22 - Registration of an officers of a foundation, association or owners' association without a company)
  • A copy of a valid form of ID for each director of the VvE
  • A copy of the deed of division validated by the director(s) if the VvE was set up before 1 July 2008
  • An original copy of the deed of division, authenticated* by a civil-law notary, if the VvE was set up after 1 July 2008
  • A copy of the minutes of the meeting signed by the director(s) showing the appointment of the director(s)
  • A copy of the attendance register, signed by all owners in attendance at the meeting

* Authenticated: each page contains the initials of the director(s), with the signature(s) on the last page.

If you do not have the deed of division, you can order a copy from the Land Registry Office (Kadaster, in Dutch) for a fee.

Submit registration forms and documents

Send the forms and documents to the KVK postal address.

Confirmation and registration fee

After registration, we will send a registration confirmation and an invoice for the registration fee by post. You can immediately request a certified KVK Extract.

Report an additional branch (office) using our website.

  • Go to ‘Wijzigen’ (changes, in Dutch)
  • Search for and select the association/foundation
  • Click on 'Nieuwe vestiging inschrijven' (register a new branch)
  • Complete the steps and submit the information online or by post.

Additional supporting documents

Is the visiting address not the same as the private address of a registered official? Then provide 1 of the following documents as proof that you may use this address as the visiting address for the establishment of the association or foundation:

  • a copy of the lease, purchase, or tenancy agreement signed by both parties, or
  • a certificate from the Land Registry Office (Kadaster), or
  • a declaration of consent

Do I need to register or not?

If the branch is in use for the activities of the stichting or foundation for longer than 6 months, you need to register it. Still in doubt about whether or not to register the branch?

Then check the flowchart for registration of branches for foundations and associations (in Dutch).

Read more about registering an undisclosed partnership.

In the Business Register, the company is registered and, separately, the person to whom the company belongs. The company has a so-called trade name (with which the company presents itself to the outside world). The person who runs the company also has a name. This can be the name of an individual, but also of a general partnership, private limited company, (undisclosed) partnership, etc.

The words 'undisclosed partnership' ('stille maatschap') or 'partnership' ('maatschap') cannot appear in the trade name of the company. If this is the case, there is no longer an undisclosed partnership, since the partnership then appears to the outside world under a common name. However, the words 'undisclosed partnership' ('stille maatschap') must be included in the name of the undisclosed partnership for registration purposes. This is necessary to distinguish between a professional and an undisclosed partnership.

Please note: if external action is taken under the name of the undisclosed partnership, the partnership will soon be seen as a professional partnership. It is therefore important to use the words 'undisclosed' or 'partnership' only internally. For external transactions, such as purchases and sales, use the chosen company name without the words 'undisclosed partnership' ('stille maatschap') or 'partnership' ('maatschap').

If you already have one 'eenmanszaak' (sole proprietorship), you cannot register a second one. You can in fact make changes to your current sole proprietorship, such as new activities or an additional trade name. If the new activities take place at an address other than the one currently registered, you need to register a branch.

It depends on the number of weeks the business has been deregistered and the proof you have for this.

Deregistered for longer than 6 weeks

Did you deregister your sole proprietorship (eenmanszaak) more than 6 weeks ago? In this case, you cannot undo your deregistration. You have to register a new sole proprietorship.

To prepare for the registration, please complete the online registration form. Then make an appointment at a KVK office to finalise your registration. You can do this at any KVK office in the Netherlands. 

For this new registration you will receive a new KVK number and a new VAT identification number. For the registration of the new sole proprietorship, you must pay a one-time registration fee.

Deregistered for less than 6 weeks

Did you deregister your sole proprietorship less than 6 weeks ago? Then you can reverse your deregistration if you can prove that your business has continued to be active. To do so, complete and send form 18 (Additional information), and include the requested evidence. For example:

  • Recent bank statements in the name of the company, showing that there still are – or have been – activities.
  • Recent purchase and sales invoices, or order confirmations. If your company was deregistered retroactively, include invoices from that period.
  • A statement from your bookkeeper or accountant.
  • Proof of business activities (WUO) or results from other activities (ROW) issued by the tax administration. Or other forms of administration that can prove that the rectification is correct.

Complete, sign and send form 18 by post. Include a copy of a valid ID and your supporting documents. Do this within 6 weeks from the date of the deregistration confirmation. You received this from us by post.

We will assess whether the supporting documents offer sufficient proof to reinstate the registration. If so, you will keep the same KVK number. You will receive confirmation of this by post. You can then apply for a new certified KVK Extract.

Tax Administration

The Tax Administration (Belastingdienst) is not automatically notified of the rectification of your deregistration.

To re-activate your VAT number, please send a letter to the Tax Administration stating that you want to re-activate the VAT number for your business. Send the letter to:

Belastingdienst/Klantbeheer
Postbus 2892
6401 DJ Heerlen

Your VAT number may not remain exactly the same. Or your sub-number could change. For example, 123456789B01 may become 123456789B02.

Read more about registering a foreign company.

You can only register your business if you have a Dutch visiting address. Do you live in an area bordering the Netherlands? And can you show genuine, physical business activities in the Netherlands? Only then you can register with a visiting address that is abroad. Follow these steps to register:

  • Choose a legal form and fill in the (digital) registration form
    To register as a sole proprietorship (zzp), you need a DigiD. You apply for this using your Citizen Service Number (BSN). If you do not have a BSN, follow these steps:
  • Make an appointment and complete your registration at a KVK office.
  • Bring the following with you:
    • A valid proof of identity and an original extract (or a legalised copy) from the personal records database where you live, or another original proof (or a legalised copy), such as from an official organisation or a bank, showing your private address.
      Note: this proof may not be older than 1 month. Submit this proof in a language we can read. If we cannot read it, KVK can ask you to have the documents translated into Dutch, English, German or French. This does not need to be by a sworn translator.
    • A copy of the rental, purchase or lease contract of the (Dutch) visiting address. This must be signed by 2 parties.

To register the new official, use the online form. Fill in which organisation you want to arrange this for and go through the steps. The form states whether the new official must provide personal identification and what supporting documents we need.

Registering an official

You register or deregister an official or change the data via a (Dutch-language) digital form. Fill in your company name or KVK number, select the relevant branch if necessary, then click on 'Functionaris(sen)' (Officials).

Synchronise deregistration and registration

Does the director or partner who will be deregistered also sign for the registration of the new director or partner? Then give the deregistration form to the new director or partner when they come to register at a KVK office.

This will prevent the registration and deregistration from crossing paths, possibly making registration impossible at that time. Only a director or partner who is still registered may sign for the registration of a new director or partner.

Check whether the change has consequences for the UBO registration

Has your organisation registered its UBOs in the UBO Register? Then you need to keep your UBO registration up to date. Via the online UBO Report, you can determine whether the new director or partner will also become a UBO of your organisation and immediately register the new UBO or report a change.

Consequences for (financial) institutions

A change of officials may have consequences for, for instance, permits of the municipality, financing, insurance, pension fund, or bank account of the company. Consult the website of the relevant (financial) institution for which steps you must follow when changing officials.

You arrange registration via our website:

  • visit report a change
  • search for and select the organisation
  • then choose 'official(s)'

Submit digitally (processing time 2 working days)

You can submit the form digitally if it is a new director for an association, foundation, or owner's association (VvE) without commercial activities/without a company.

The new director signs the form in 2 steps via DigiD:

  • log in with DigiD or the DigiD app
  • transfer 1 cent via iDEAL

Then the person making the declaration (the declarant) receives an email with the digitally signed form. This person also signs the form in the above steps via DigiD and then submits the form.

Is the address still correct?

Is the organisation's address also the address of a departing director? Then also submit a change of address. Immediately check whether the other contact details are still current.

Who may sign?

Only a still registered director may sign for the entry (registration) of a new director. Will the outgoing director also sign for the registration of the new director? Then send the registration of the new director and the deregistration of the outgoing director simultaneously.

Personal identification requirement

Does the association or foundation have commercial activities/an enterprise? If so, each new director will identify themselves in person at a KVK office with a valid proof of identity. The registration of a new director of an association or foundation with an enterprise is done with a form (in Dutch) that you complete via our website and then print. A director who is currently registered in the Business Register will sign the form. You have to bring a copy of a valid identity document of this person. To visit KVK, make an appointment online by logging in with DigiD. You can register at any KVK office in the Netherlands.

Check whether the change affects the UBO registration

Check whether the new director also becomes a UBO (Ultimate Beneficial Owner) of your organisation. Also check whether there are consequences for the other UBOs in your organisation. For example, does the size of the interest held by the existing UBOs in your organisation change?

Via the online UBO report, you can register a new UBO or submit a change.

Please note: The UBO registration does not apply to VvEs and informal associations without a company.

Consequences for (financial) institutions

Changing board members may have consequences for, for example, municipal permits, financing, insurance, pension funds, or your organisation's bank account. Consult the website of the relevant (financial) institution which steps to follow when changing officials.

Use a change form for this purpose, or Form 11 if it cannot be done digitally. Enclose a copy of the notarial deed of transfer of shares. This is not necessary if a civil-law notary signs the form. Check whether the change affects the UBO report.

Authorised signatory and copy of ID

A director, who is currently registered in the Business Register, signs the form. Send the form to the KVK postal address together with a valid proof of identity of the authorised signatory and the sole shareholder. You do not send a copy of the sole shareholder's proof of identity if this person is already registered as a director or supervisory director (in the same KVK number).

To register the new official, use the online form. Fill in which organisation you want to arrange this for and go through the steps. The form states whether the new official must provide personal identification and what supporting documents we need.

About my registration

You must register your company within 1 week before or after the start of your business activities.

You can also visit our offices earlier to register your company. You can do this up to 3 months before your start date. To do this, make an appointment with one of our offices.

We will handle the actual registration in the week before the start date you provide. You do not need to visit a KVK office again for this. After registration, we will send you a written confirmation of your registration and an invoice for the registration fee by post.

Bring valid proof of identity. You need your mobile phone to pay the one-off registration fee. You scan the QR code with your mobile phone and then pay with iDEAL or credit card.

Always take

If applicable, you might also need to bring

  • a copy of the rental or lease contract, signed by both parties, or a declaration of consent, if your visiting address is different from your private address
  • vof, cv, or maatschap contract, if you have made one
  • a franchise contract, if you are starting a franchise business

Do you not live in the Netherlands? Check what additional information we need from you. 

Check if your organisation also need to register UBOs. If so, bring the necessary information and documents with you as well:

You can directly request a certified KVK Business Register Extract.

To register a new enterprise or organisation, you must pay a one-time registration fee. If you want to purchase a certified KVK Extract from the Business Register when you register, you can do this directly at the current fee. You can only pay by scanning the QR code on the invoice with your mobile. 

You can register your business with registrations forms. Choose 'Register new company', go through the steps, and complete the forms as completely as possible. Bring them with you when you visit an office in person to finalise the registration. Make an appointment for this. Registration can be done at any KVK office in the Netherlands.

Registration in the preparation phase is possible in some cases. Preparations include ordering goods, applying for permits, or renting business premises. To complete the registration, make an appointment online by logging in with DigiD. Registration is possible at any KVK office in the Netherlands.

To register an eenmanszaak (sole proprietorship) or vof (general partnership), you need a DigiD. Do you not have one? Then apply for a DigiD via www.digid.nl/. You do this with a citizen service number (BSN).

Do you live outside the Netherlands? The Netherlands Worldwide website tells you how to apply for a DigiD from abroad. This requires a BSN and Dutch nationality, or the nationality of another country in the European Economic Area (EEA).

If you cannot log in with DigiD, it could be because of:

  • Wrong username or password: check that you are using the correct details. Pay attention to uppercase and lowercase letters.
  • Your DigiD is not activated. First activate your DigiD with the activation code you received by letter in the mail.
  • Your DigiD is blocked. Wait until the block is lifted and try again (after 15 minutes).
  • Your DigiD has expired, because you have not used it for 3 years. Apply for a DigiD again.