Changes and deregistration

You can report a change of address via My KVK.

Additional documentation

If the visiting address is not the same as your home address, submit 1 of the following documents to show that you are permitted to use this address as a visiting address for your business or organisation:

• a copy of the rental, purchase, or lease agreement, signed by both parties; or
• a certificate from the Dutch Land Registry Office (Kadaster); or
• a declaration  of consent. Only use this for a residential address and owner or resident signs the declaration.

Private address

If your private address is also changing, you should first notify your local Personal Records Database (BRP) of the municipality.

Do you want to communicate a change of address but do not have a rental, purchase, or lease agreement? Under certain conditions you can use a declaration of consent. 

Declaration of consent

A declaration of consent allows the owner and/or occupant of a residential property to give you permission to establish a business/organisation at that address. Or to use the address as a postal address for your company/organisation. The declaration of consent must be signed by the owner or occupant of the property. And it must be accompanied by a copy of the owner's or occupant's proof of identity.

Notifying a change of address with a declaration of consent

You can change your visiting address via My KVK or via Report a change.

First, change your private address with your local municipality. They will pass this information to us. Then we will automatically change your private address.

Is the visiting address of your business or organisation the same as your private address? Then you must inform us directly of the change of your visiting address via My KVK or wijzigen. (Please note that this online process is only available in Dutch. If you would prefer a fully English procedure, you can make use of the printable form.) But only do this after you have informed the municipality about the change of your private address. This means we do not have to ask you for additional proof.

Private address abroad

Do you live abroad and are you registered in the Non-residents Records Database (RNI)? Submit the change of your private address to 1 of the 19 RNI desks. We will then change your private address automatically.

Not registered in the RNI? Then pass on the change of your private address to us using form 16. Print the form, sign it, and send it together with a copy of a valid proof of identity to the KVK postal address. Also send proof of the new private address. For example, an original extract (or a legalised copy) from the municipality's foreign population register.

Anyone can see the visiting address of your business. Sometimes you may not want that. That is why you can shield the visiting address of your sole proprietorship. With other legal structures, shielding can only be done if there is a threatening situation. You must always register a postal address. 

Learn more about shielding your business address.

Click the 'Report a change' button. Enter your business name or KVK number. Click on Functionarissen ('Officers') and follow the steps.

To identify yourself in person or not?

You do not always have to come in person to identify yourself at a KVK office. On our website and the forms, you can read when personal identification is or is not necessary.

Do you have to identify yourself? Then make an appointment online. You can register at any KVK office in the Netherlands. 

Register and deregister at the same time

Does the director or partner who will be deregistered also sign for the registration of the new director or partner? Then give the deregistration form to the new director or partner when they come to register at a KVK office.

This will prevent the registration and deregistration from crossing paths, possibly making registration impossible at that time. Only a director or partner who is still registered may sign for the registration of a new director or partner.

Check whether the change affects the UBO registration

Via the online UBO report, determine whether the new director or partner will also become a UBO of your organisation and immediately register the new UBO or submit a change.

Consequences for (financial) institutions

A change of officials may have consequences for, for instance, permits of the municipality, financing, insurance, pension fund, or bank account of the company. Check the website of the relevant (financial) institution for which steps you must follow when changing officials.

You register a director online. You can read how to do this in our article 'Reporting a board change for a stichting, vereniging, or VvE'.

Use a change form for this purpose, or Form 11 (Register an official of a legal entity) if it cannot be done online. Enclose a copy of the notarial deed of transfer of shares. This is not necessary if a civil-law notary signs the form. Check whether the change affects the UBO report.

Authorised signatory and copy of ID

A director, who is currently registered in the Business Register, signs the form. Send the form to the KVK postal address together with a valid proof of identity of the authorised signatory and the sole shareholder. Do not send a copy of the sole shareholder's proof of identity if this person is already registered as a director or supervisory director (in the same KVK number).

You can change the number of registered employed persons via My KVK or: 

• Go to ‘Wijzigen’ (Report a change, the page is in Dutch)
• Search for the name of your company.
• Select ‘Gegevens van de vestiging wijzigen’ (Change establishment details).
• Select ‘Aantal werkzame personen’ (Number of persons employed).

Go through the steps and send the details online or by post.

number of registered employed persons: 

You can change, add or remove the trade name of a business through My KVK or Wijzigen (Please note that this online process is only available in Dutch. If you would prefer a fully English procedure, you can make use of the printable form).

First check the trade name

KVK cannot give advice about a trade name. A trade name must not be confusing by being similar to an existing trade name. Also, a trade name must not be misleading. Before registering a new trade name, it is wise to check it first on our website. Consider the advice here, and read the general rules and tips on choosing a trade name.

Changing the name of a partnership

To change the trade name of a VOF, maatschap, or CV (a partnership), you need to fill in Form 15. On this form, you can indicate that the new name of the partnership will also be the new trade name.

Changing the name of a legal entity

To change the name of legal entity, a BV for example, you must contact a civil-law notary, as this requires amending the articles of association. An additional trade name you can add yourself.

An SBI code is always linked to the registered business activities. You change your business activities online. You can read how to do this and what to watch out for in our article 'Changing or adding business activities'.

You change your business activities online. You can read how to do this and what to watch out for in the article Changing or adding business activities.

You register a new establishment (vestiging) for your company online. You can read how to do this in our article Registering a new establishment for a business.

This is possible if the deregistration was less than 6 weeks ago. Read what you have to do to reverse your deregistration. Deregistrations from more than 6 weeks ago cannot be restored. You will then have to register a new eenmanszaak.

It is not possible to put your business on hold. Sometimes you may have to stop your business temporarily. For example, for a study, a (temporary) job, or to travel. Read what you need to arrange depending on your situation. 

You deregister your business via a form on our website. It depends on your legal structure which option you choose:

• Via My KVK: you can do this for:
  • an eenmanszaak (sole proprietorship)
  • a legal entity in incorporation
  • an establishment of a foreign company in the Netherlands
  • a fast-track liquidation of a BV (private limited company) and if the person filing the dissolution is a natural person who is director and also becomes the custodian of books and records.
• By post with a PDF form: for a BV that is not a fast-track liquidation, and all other legal structures.

More information

You often have a lot to arrange when you are going to stop. Read the Ending your Business Checklist first so that you are well prepared. 

You can read how to do this and what to watch out for in the article Ending and deregistering an eenmanszaak.

You arrange the deregistration with a form. You can read how to do this and what to watch out for in the article Dissolving a VOF, maatschap, CV or rederij.

To dissolve the BV (private limited company), the shareholders must first make a dissolution decision. Check the BV's articles of association to find out how this decision must be taken.

In the article Dissolving a legal entity, you can read how to report the dissolution and deregistration to KVK, and what else may be needed.

Check this article and find out what steps to take.

Choose your situation on this page and read what steps to take.

By post

Yes, you can also send the change form by post. Please ensure you sign the form with a pen. Include a copy of your proof of identity. Please note that processing times for post may be longer. We therefore recommend submitting your change online via My KVK or via Report a change (in Dutch).

By email

You cannot email the change form. We need your signature. You can do this with DigiD, or with a form sent by post that you have signed with a pen.

By phone

You cannot change your details by telephone. Please submit changes to us via My KVK or via Report a change (in Dutch).

You must report a change within 1 week. Has more than a week already passed? Report your change as soon as possible. Failing to do so will have consequences, for example, for your company's liability. The change will not be valid until it is recorded in the Business Register.

It is free to submit a change. Are you registering a new business, a continuation, an acquisition, a merger, or a demerger? And will you get a new KVK number? Then you must pay a registration fee.

New KVK extract

After the change is made, you can order a KVK Business Register Extract. There is a fee for this.

We use different postal addresses and PO Box numbers. Find out which postal address applies to your situation.

The PDF forms for registering, changing, and deregistering can be found on our website.

You can report most changes online. When you do this, the website provides a list of documents you need to send.

You can also print out the digitally completed details and send them to the KVK postal address together with the required documents. 

We process online changes more quickly than changes reported by post. Check how long it will take for your change to be processed. 

You will receive an email confirmation when we receive your change made online. Sometimes the email goes to the junk folder, so please check there too. You can follow the progress of your change in My KVK.

No email?

If you did not receive an email confirmation from KVK, this means something went wrong. If this happens, please contact us.

Changes by post

Did you submit your change by post? Then you will only receive a confirmation when your change has been processed. Check the current processing times on our website. We will contact you if the change is incorrect.

Changes for a date in the future 

Are you submitting a change for a date in the future? Then you will only see the change in the Business Register from that date. 

How quickly we process your change depends on how you communicate your change to us. We process a change you make online faster than a change by post. Check the current processing times on our website. Follow the progress of your online change in My KVK.

The change is not correct

If the information you provide is not correct, we will contact you.

Changes for a date in the future

Are you submitting a change for a future date? Then you will only see the change in the Business Register on that date. For the UBO register, you cannot submit changes with an effective date in the future. 

Confirmation

After your change has been processed in the Business Register and/or UBO register, you will receive confirmation by letter, or digitally via your Message Box account. Are you submitting the change online? Then you will also receive confirmation by email.